The provision of flexible working plays an important part in making it possible to attract and retain the best possible employees. It also allows organisations to adopt and evolve to the everchanging working landscape. It is important to get your flexible working technologies and strategies right to enable your workforce to be efficient no matter where they are based.
There are many organisational benefits the adopting flexible working technologies such as:
- Maintaining operational flexibility and agility during challenging times.
- Control of office space requirements and containment of overhead costs.
- Meeting organisational environmental objectives.
- Staff retention, attraction and performance.
The benefits aren’t limited to the organisation, the workforce can also benefit from:
- Promotion of work/life balance.
- Job satisfaction.
- Saving of travel costs and commuting time.
- Reduced stress.
There are many different flavours of technologies, that, if utilised correctly, can add organisational business benefits. Not only is it important to get your choice of technology correct, but the policies and guidance given to your workforce has an equal bearing. To support flexible working there are many productivity tools and services available under different categories. The below details some technologies that can be used to enable flexible working:
- Telephony (The ability to make and receive a call) – examples such as Mobile phones, telephone systems with remote and home working capabilities, home telephones
- Messaging (The ability to send messaging) – examples such as Microsoft Teams, Microsoft Exchange, Google Mail, Skype, WhatsApp, Slack, monday.com, Flock.
- Audio and Video conferencing (Multiple party conferencing technologies) – examples such as Microsoft Teams, GoToMeeting, Cisco WebEx, Zoom, Team Viewer, Facetime, Lifesize, Blue Jeans.
- Presence Engines (To see the availability of colleagues)– Examples such as Microsoft Teams, Skype, Slack, monday.com.
- Office Suites (Collection of bundled productivity software’s) Examples such as Microsoft Office, Google Docs etc
- File sharing and collaboration (Ability to collaborate on documents) – Examples such as Microsoft Teams, SharePoint, OneDrive, Dropbox, Google Drive
But it is not just about making the technologies available to workforce, if you are going to introduce flexible working you need to consider the following:
- How can you ensure the security of the data being accessed?
- How do you define the policies of who can access what resources and from where?
- Are the HR policies up to date up to date and do they address the flexible working needs of today?
- Are the current productivity and flexible working tools and services fit for purpose?
- Do they allow employees to access the content they need securely from wherever they are?
- Are the provided devices fit for purpose? E.g. does everyone have a suitable camera and microphone?
- Are employees home broadband service capable of supporting remote and home working capabilities?
4C Strategies is a group of ICT infrastructure consultants with a wealth of experience in a variety of industries and sectors. We have been working with clients for many years on their digital transformation journey and can work quickly with clients to ensure they have the solutions in place to allow flexible working. Please do not hesitate to contact us to find out how we can help ensure you are set up in a way which allows you to continue with your business in an uninterrupted, progressive and transformational way – which will take your business forward no matter what the reason. Contact us on 01858 438938, or email email@example.com.